Language used in this privacy notice and the definition:
You, your, data subject – Relates to you as a natural living person We, our – In Touch Networks Ltd & trading styles Your representative – Someone or some people who legally acting on your behalf Third party (ies) – Refers to external suppliers who your personal data may be shared with (E.G. Delivery companies) Data – Any personal information we hold on you GDPR – General Data Protection Regulation (2016) ICO – Information Commissioner’s Office. The UK Data Protection Regulator EEA/EU – European Economic Area/ European Union States Legitimate Interest – ICO 3 elements:
Scope of this Privacy Notice
This Privacy Notice covers how we handle your data from this website and within our organisation. It does not include any website you have used to access this website or any website that you access from this website.
Under GDPR, we act as a data controller (make decisions) for your personal data that we collect and a data processor (process your data) or data controller for any of your data shared with us by a third-party.
Who collects your personal data and is responsible for its use?
In Touch Networks Ltd. We are responsible for looking after your personal data that we collect, use and process in accordance with the UK Data Protection Act (2018).
Lawful basis for processing personal data
We will only process your personal data using the lawful definitions provided by the ICO: Consent, Contractual, Legal Obligation, Vital Interest, Public Task and Legitimate Interests
Special Category data
We will comply with section 9 of GDPR, ensuring that Special Category data is handled using both a lawful basis and that such data is processed in a more sensitive way. For example, information about an individual’s:
What personal information do we collect?
In the course of our dealings with you, we will collect information about you. We refer to that information as personal information or personal data. This information may include:
Sometimes you may provide us with personal data about another person. If you do, you must ensure that before you provide us with their personal data, you have their agreement to do so and that they are aware of the ways in which we use personal data as set out in this Privacy Notice.
How do we use the personal information that we collect?
We will use your information in the operation of our business and, in particular, we will use your personal information to:
In addition to the above, we may anonymise your personal information and use it in the ways described below in the section ‘How do we use anonymous information?’. Where you have a members account with us, you can choose to make your profile accessible to the public or only to those other members with whom you are connected. You can control this through your account settings.
How do we use anonymous information?
Anonymous information is information that does not identify you, but it may be created using personal information you have provided to us. We may anonymise the information you provide to us and aggregate it with other anonymous user data we hold. We may use this anonymous information to better understand our users, develop and improve our services, create and publish reports, provide products and services for our clients and other third parties, and as we otherwise determine. We do not use this anonymous information in a way that you can be identified. We may also use your information on an anonymised basis to monitor compliance with our equal opportunities policy.
Who might we share your personal information with?
We may share your personal information with various third parties in connection with the purposes identified above. These third parties include the following:
Where we have your permission to do so, we may also share your information with third parties who provide products and services which we think may be of interest to you. These third parties will typically provide products and services that are of particular benefit to high net worth individuals, and the third parties include financial advisers, solicitors, accountants and insurance brokers. Those third parties may contact you in connection with these products and services by email, telephone, SMS, post or other electronic means. In the event that we sell or buy any business or assets, we may disclose personal data held by us to the prospective seller or buyer of such business or assets. If we or substantially all of our assets are acquired by a third party (or subject to a reorganisation within our corporate group), personal data held by us will be one of the transferred assets.
Do we use organisations to process personal data on our behalf?
Yes. We sometimes delegate the personal information processing activities we undertake to third parties. For instance, we use third parties to send marketing emails and process payments on our behalf. We are required by data protection law to ensure that, where we use third party data processors, we use suitable third parties and have a contract in place with those third parties committing them to protect the personal information they receive and process on our behalf.
Timescales that we keep your data for
The timescale for this will vary depending on the requirement. The criteria for this include:
We will keep your data for the term you have consented to, the contracted term between us or where there is a legitimate interest for us to remain in contact with you in case of any queries that you may have (E.G. copy of the original agreement) or for legally required reasons (E.G. HMRC), whichever is the longest period.
How do we keep your data secure?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect.
Where do we process your personal information? We work with third parties and business partners across the globe. As such, your personal information may be transferred and processed anywhere in the world, including countries that do not have data protection laws equivalent to those in the UK. Where we transfer personal data outside the UK, we will do so in a way that complies with applicable data protection law.
Do we monitor your communications with us? To help us review, develop and improve the products and services we offer and to ensure that we meet the standards we set ourselves, we may monitor your communications with us. For example, your calls to and from us may be monitored and recorded for training and quality assurance purposes. In addition, emails and messages you send to us or via our website and platform will be scanned and reviewed (which may include a review by one of our members of staff) to confirm that the email or message does not contain spam or other inappropriate content.
How can you choose not to receive marketing communications from us?
When we collect your data for marketing, we will provide you with an option to choose whether you receive marketing communications from us. If you initially choose to receive marketing from us, but would like to change your mind, there are a number of ways to stop receiving marketing from us:
Please note that if you elect to stop receiving marketing communications from us, you may still receive important services messages from us.
How can you get a copy of the personal information we hold about you or correct inaccurate information you think we may hold?
You may request details of the personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you, please write to: The Data Protection Officer In Touch Networks Ltd. 3rd Floor 3 Hardman Square Spinningfields Manchester M3 3EB If you believe that any information we are holding on you is incorrect or incomplete, please write to us at the above address or email us at email@example.com as soon as possible. We will promptly correct any information found to be incorrect.
How can you exercise your other rights under data protection law?
Your Data Protection & Privacy Rights There are various rights that you have as a UK natural living person (individual) under the GDPR. Below are the abbreviated ICO definitions and include:
The full ICO rights under GDPR can be seen at the Internet link below or calling them on 0303 123 1113: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights If you wish to exercise your other rights, please write to us at the below address or email us at firstname.lastname@example.org
The Data Protection Officer
In Touch Networks Ltd 3rd Floor 3 Hardman Square Spinningfields Manchester M3 3EB
Does our website contain links to other sites and who is responsible for the data collected by those sites?
Yes. Our website may contain links to other third party websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Notice. You should exercise caution and look at the privacy and cookies policies applicable to the website in question.
Children Under Thirteen
Our products and services are not intended to be used by children under 13 years old. We will never knowingly collect data from or on children below 13 years old. If you become aware of such a child (or another person) supplying data on that child to us, please contact using the details shown in the ‘Contact us’ section at the end of this Privacy Notice.
We would always welcome the opportunity to rectify any complaints that you have about your data and privacy held with us and can be contacted as shown in the ‘How can you exercise your other rights under data protection law?’ section above. If you would like to make a complaint to the ICO, their contact details are: By phone – 0303 123 1113 Online – https://ico.org.uk/concerns
Will this Privacy Notice change?
We may need to change this Privacy Notice from time to time to ensure that it accurately reflects the ways in which we process your personal data. Any changes will be posted on this webpage. Please check this page from time to time so that you aware of the ways in which we process your personal data. This Privacy Notice was last updated on 1st May 2018.